Travel and expense management

Business travel spend, recorded as it happens

MEXC Card travel and expense capabilities are designed to help finance teams fund trips with company Visa® cards, hold travel budgets at the project or traveller level, and keep receipts and currency detail attached to each transaction. Availability and features may vary by region and program partners.

Apply for access Discuss your travel policy

Applications are subject to eligibility requirements, review and approval. All applicants are subject to identity verification in accordance with applicable anti-money laundering and know-your-customer regulations.

MEXC Visa Platinum — the same card program, configured for travel budgets. Card formats and merchant acceptance vary by region.

What lands on the trip record

The whole itinerary, on one line of reporting

Travel costs are usually split across a booking tool, a personal card and a handful of claims. Charging them to a card issued for the trip keeps them in a single record from the first booking to the last taxi.

Air and rail
Tickets booked through the supplier your company already uses, charged to the card assigned to the trip.
Accommodation
Hotel folios and deposits sit against the same trip record as the rest of the itinerary.
Ground transport
Taxis, ride-hailing and car hire recorded with merchant and date rather than collected as loose claims.
Meals and client hosting
Spend within the categories and limits your policy allows for the traveller and the trip.

Merchant categories available to a card are configured by your program administrator. Acceptance depends on the merchant and the region.

Capabilities

Travel budgets, receipts and records in the same console

Every capability below is built around the same idea: capture the detail while the traveller is spending, so the month-end review has nothing left to chase.

Every trip expense grouped under one record

Flights, accommodation, ground transport and on-site costs charged to a trip card are grouped under the same project or cost centre. The cost of a client visit or a conference can then be read as a single figure, instead of being rebuilt from claims filed by four people over three weeks. The same grouping drives the export that reaches your accounting workflow.

Trip, project and cost centre tags carried on every transaction
Traveller, merchant, date and currency on each line
Export by trip, department or reporting period

Budgets by trip, project or traveller

Set an amount and a validity window for a single trip, a project or an individual. Limits can be raised through the approval chain, reduced, or closed when the trip ends.

Receipt capture while travelling

A traveller can photograph a receipt at the point of payment and attach it to the transaction from a phone. Reminders for outstanding receipts are configurable by policy.

Currency detail on every line

Each record shows the amount charged, the currency it settled in and any foreign exchange fee that applied, so cross-border costs can be reviewed line by line rather than estimated.

Close the period sooner after the trip

Because transactions, categories and receipts are collected during travel, the review at period end is designed to be a check rather than a reconstruction of the itinerary.

Audit trail for travel decisions

Card issuance, limit changes, approvals and receipt uploads are recorded with a timestamp and the user responsible, so a reviewer can trace how a travel cost was authorised.

How it works

From travel policy to a closed period

The sequence below is how a travel program is usually set up. Timing depends on verification, on the formats available in your region and on your program partners.

Set the travel policy

Agree per-trip budgets, the merchant categories a traveller may use, receipt thresholds and who approves an increase. The policy is configured once and applied to the cards issued under it.

Issue a card for the trip

Issue a virtual card for the traveller or the trip with a limit and a validity window that matches the itinerary, and order a physical card where that format is available.

Spend and capture on the road

The traveller pays with the card and attaches receipts as they go. Authorisations appear in the console shortly after they are made, so finance is not waiting for a statement.

Reconcile and close

Review spend by trip and cost centre, resolve outstanding receipts, close the card when the trip ends, and export categorised records for the accounting workflow.

Comparison

Claims after the trip, or a card issued before it

The comparison describes how the program is designed to work against a reimbursement-led process. Features, availability and timing may vary by region and program partners.

Stage	Reimbursement-led	MEXC Card program
Who funds the trip	The employee pays and waits for reimbursement	A company card carries the cost from the start
Budget control	Policy checked when the claim is submitted	Limit and validity window set on the card before departure
Receipts	Gathered from an envelope or inbox after the trip	Attached to the transaction while the traveller is away
Foreign currency costs	Read from a personal card statement weeks later	Charged amount, settlement currency and fees shown per line
Visibility during travel	Little until claims arrive	Authorisations listed against the trip as they are approved
After the trip	Claim review, approval and a separate payment run	Review, receipt check and export from the same record

Fees that can apply to travel transactions, including foreign exchange and ATM withdrawal fees, are listed with the rest of the program fee types in the corporate card fee section.

Where it applies

Travel patterns this program is designed for

Client visits

A card issued for a single account visit keeps travel, hosting and local transport under one project tag, so the cost of serving that client can be read without assembling claims from several people.

Conferences and off-sites

One budget covers the group, while each attendee holds a card with its own limit. Registration, accommodation and on-site spend stay grouped under the event.

Teams working across borders

Engineers, auditors and field staff moving between locations spend on cards tied to their cost centre, with currency detail retained on each record. Availability varies by region and program partners.

Put your next trip on a controlled budget

Apply to have your company reviewed for the MEXC Card program, or send us the travel policy you run today and we will walk through how it would be configured. We aim to respond within 2 business days.

Apply for access Contact our team

Products and services are subject to eligibility, availability, and applicable fees. Availability and features may vary by region and program partners. Cards are issued by our issuing bank partner pursuant to a license from Visa International. Any references to payment networks are for informational purposes only and do not imply endorsement. Visa is a registered trademark of Visa International Service Association.